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Can anyone who knows about such things co firm if my company can do this?
I work from home except for one day a week when I go to the office. Every other week I travel from home to a different site to work for two days. I use my own car for travel.
The company are telling me that when I travel from home to a remote site that I should deduct my "normal" commute of 60miles from my mileage claim.
Thanks in advance.
Yep that's right (as long as it's within your contracted work days).
Just Google HMRC company mileage claims.
Also Google 'HMRC, what is a temporary place of work'
Just to clarify I am travelling from my door directly to a remote workplace (a different one every time) and not going via my normal office.
Yes that's correct I'm afraid!
Are these remote sites in addition to your contracted one day a week in your normal office? Or in addition to?
Works both ways. It's not a simple deduct.
If they want to play it that way just do all your milage claims from the office. Win some lose some.
How ever if your normal.place of work is home they are not right.
It's correct.
I've a staff member who lives 35 miles from the office, his nominated place of work even though he regularly works from home.
On days he is on site, he has to deduct the 35 miles from his journey claim.
It is correct if your place of work in your contract is your office address.
To claim from home you meed it to be your home address.
Well that sucks!.
Check your contract to what it says is your place of work.
Some companies like to move some folks contract to where they are currently working in order to avoid paying travel allowance and travel time (this is generally in the building trade for electricians and plumber etc).
Same as my work. In fact, our expenses claims system automatically starts and ends any journeys I do from my 'base' office.
We had a system of recording IRR mileage
You claimed for the shorter of the two journeys either office to site or home to site, IRR mileage was the actual travelled.
Company was a FTSE 100 and tax cautious so I would check. The commute from home is irrelevant if for example you were staying at the girlfriends/ boyfriends
Also if you don't have a contractual requirement to have a car and say cycle to work I don't see how a automatic deduction works
At my work for expenses you put in the actual miles travelled and then what the mileage from the office/base is.
It always picks the lesser of the two.
Which I guess is actually the same thing...
Except if I’m headed ‘north’ I only claim the actual mileage rather than from the office (and don’t deduct the ‘commute’ that I haven’t done).
Except of course for the last two years my office has in fact been my home and I’ve had to travel into sites that are only a mile or two from/round trip from the office (which I would have walked) into a ~25 mile round trip for me which seems more trouble than it’s worth to claim for. Which pisses me off. So I book my travelling time on my timesheet (not that I get paid anymore for excess hours... 🤷🏼♀️🤦🏻♀️)
Also if you don’t have a contractual requirement to have a car and say cycle to work I don’t see how a automatic deduction works
Our mileage claims are manual, and so when staff claim for bike we just do the same.
I'd ignore pretty much every one of the above posts...
- the 'company' can pay whatever it fancies, as long as they use the same rules for everyone
- if it's not the same place you're going to every week, then these are business miles (and this doesn't apply for the first 2 years, unless it's a permanent temporary place)
- if you're paid less than 45ppm (first 10k and dependent on the vehicle) for ANY business miles, you can claim back the tax on these via HMRC (do it after the tax-year end)
If you lived next door to work, you'd be able to claim the full distance to these remote locations, yes?
For example I live 50 miles south of my office.
When I travel to another location I claim the full distance, and so will a colleague who lives 'next door' to the office.
So if the location is 10 miles south of me, I claim for 10 miles and my colleague would claim for 60 miles.
If the location was 10 miles north of the office, I'd claim for 60 miles and my colleague would claim for 10 miles.
If there were any 'shortfall' in what either of us could claim, then we'd need to claim the tax back. It's not a full claim, but it's better than nothing.
Oh, and look for another company, they're taking the pi55 as 'triangulation' for business miles is something that died out in the 80's.
– if it’s not the same place you’re going to every week, then these are business miles (and this doesn’t apply for the first 2 years, unless it’s a permanent temporary place)
It doesn't matter if you are going to the same place every week, as long as you are not spending 40% or more of your time there. So you can claim business mileage for spending 1 day a week on site at a different location from your permanent work place no matter how long you spend doing that.
intheborders is talking sense.
we do it the other way for simplicity - every journey starts at the office and is based on google maps quickest routing - Picking and chosing which ever is shortest is just financing the company out your own pocket. makes no sense at all for the employee
-Also if you don’t have a contractual requirement to have a car and say cycle to work I don’t see how a automatic deduction works
i had this - they got fed up paying for taxis. they now pay for my car as they liked it even less when i showed up when told i needed a car - with my 40 year old land rover.
It doesn’t matter if you are going to the same place every week, as long as you are not spending 40% or more of your time there. So you can claim business mileage for spending 1 day a week on site at a different location from your permanent work place no matter how long you spend doing that.
They are many rules around temp/additional locations - too complicated really to do here.
Bottom line though, there are company rules and there are HMRC rules. Where company rules underpay HMRC rules, you can claim tax back. Where company rules overpay HMRC rules, you've tax to pay.
Sounds like you need your place of work to be designated as home....
If not, surely each trip will need to factor in the time it will take you to goto the office first.... 😉
They are many rules around temp/additional locations – too complicated really to do here.
Indeed, just needed clarity around the fact that you can go to the same place every week and claim business mileage.
As I understand it,
Regardless of your actual start point, mileage to remote sites is calculated from your regular place of work.
Your regular place of work is defined as wherever you spend the most time. If you go into the office three days a week you're office-based; if you go into the office two days a week, you're home-based. To wit, as described your "normal commute" is about ten yards.
This is a legal thing to prevent a tax dodge. Eg, otherwise I could declare my office to be John O' Groats and start hoovering up mileage claims. So, I think they're breaking the law and in any case the solution would be to have them reclassify you as a home worker.
[Insert all disclaimers here. I am not an expert, this is how it's been explained to me multiple times by different quarters at work. I could be way off the mark.]
Regardless of your actual start point, mileage to remote sites is calculated from your regular place of work.
This is the sensible thing.
The op is being told just to remove his commute from any claim..... You would have been driving it anyway..... Could buy that if I was driving 10miles beyond the office.... You can only claim for 10 miles.
How ever you could travel 50 miles the other direction and claim nothing when working under ops rules
It doesn't have those rules, its defined by the place of works as specified in your contract.
From what I've experienced, when a company starts to get arsey about mileage claims, a lot more business travel occurs during office hours rather than your own time.
Current protocol here is: if I drive to the office, I pay for it. If I drive to a construction site, they pay for it - door to door. But I am expected to be on site for 08:00 or earlier...
The “place of work” will usually be defined in the employment contract - so go from that not what happens in practice.
Also worth mentioning that sometimes it’s easier just to claim back the mileage on HMRC self assessment at the end of the year - just submit a file showing dates, to/from, vehicle registration and mileage. In some cases the HMRC rates will actually be higher than the amount reimbursed by the employer.
[Insert all disclaimers here. I am not an expert, this is how it’s been explained to me multiple times by different quarters at work. I could be way off the mark.]
You are 🙂
From what I’ve experienced, when a company starts to get arsey about mileage claims, a lot more business travel occurs during office hours rather than your own time.
This, 100% and why I won't drive on business in MY time for my current company.