Hi Guys,
I work closely with Dean and the RideIt! guys, Dean has asked me to post the following up:
Hi guys.
Thanks for your comments.
I’d just like to clear up a few points.
We had more entries than last year which is why we sold the event out last week.
The Nottingham event was cancelled due to requests we couldn’t fulfil by the Ambulance service, not the council who were fine with the event.
Over the past few years the amount of red tape and forms to fill in has escalated. When we started running events no one really needed to know, we just informed the Police and that was it. Now each council/county has what’s known as a safety advisory group ( SAG) which you can submit information to ( Although this is not a legal requirement) and they distribute that info to all interested parties like Police, Highways, Ambulance service etc. Or that’s the theory. They are not a standard format and vary between counties, some are officially run, some just say “Thanks for the info, we’ll get back to you if there is a problem” Some say they will pass on information and don’t ( Like Nottingham) Some counties/areas don’t even have then, like Bedfordshire when we started the process for this event. ( Buckinghamshire/MK have an SAG and we submitted plans to them with no come back)
Now times all of the above by the fact that you need to do this for each one your ride goes through, there are 16 of these SAGs in Kent for instance, and you can see what a huge task that “Officially” organising an event entails.
Then you need to try and contact other interested parties like the Forestry Commission who will charge you for every rider that passes over their land – Box Hill is approx.. £2 per rider so 1000 riders will land you with a £2000 fee.
In the case of MK, Bedfordshire Council were copied into emails with Bedfordshire Estates over a month ago and knew about our event then. They only insisted on all the conditions last Friday when it became obvious that we were going to go ahead with event. I reiterate – this is the first time that a council has asked for these conditions, most are really happy to have events as it’s part of their remit to get people out in the countryside and we help with this.
Thanks
Dean