Pook,
We would still have access we can write to the tenant and give 24hrs notice for a visit which I think is what you were getting at??
To solve the problem of prolonged absence from the property we could add a bit into the contract to state if the tenant is away from the property for a period of 12 days or more they must contact us then we will write back to them to state an inspection will take place mid way through the time they are away to check everything is A ok and comply with the insurance requirements. This may also help the tenant with getting insurance.
Inventory –
Ours is in an excel spreadsheet and documents wall coverings, carpets, curtains, light fittings – everything down to cutlery, coasters and door stops. For each item we have detailed quantity make condition where appropriate. For some of the more expensive items we have also detailed model numbers – TV, stereo, DVD, washing machine to ensure the same items are there when the tenant leaves and so they have a reference if they ever loose the instructions for something.
[edit] Also as you can tell form some of my posts I am not the quickest at typing [/edit]